You can set up a rule that will reply to incoming messages—if you leave Outlook running while you're away. For more information, see use rules to send an out of office message . At the top of the page, select > Mail > Automatic replies in Outlook on the web or Outlook.com.

If you're using an IMAP or POP3 account, such as a Yahoo or Google Gmail account, go to Use rules to create an out of office message and follow the steps under “Use rules to reply to incoming emails while you’re away.”

Create an out-of-office template. In Outlook, create a new email message. Enter a subject and message body for your out-of-office template. Select File > Save As. Give your template a name and in the Save as type drop-down, select Outlook Template (*.oft).

Microsoft 365 subscribers can set up automatic replies for when they are out-of-office or unavailable to respond to email. Select File > Automatic Replies . Note: If you don't see the Automatic Replies button, follow the steps to use rules to send an out of office message .

Use automatic replies to tell people you won't be responding right away to their email messages. This kind of auto-reply "out of office" message is sent only once to each person who sends email to you while you're away.

Before you set up an out of office or automatic reply in Outlook, you'll need to know your Outlook account type. The steps you'll follow will depend on whether you have a Microsoft Exchange Outlook email account (if you have email through an organization, such as the place where you work) or an IMAP or POP3 account (if you have an individual ...

In Outlook for iOS and Android, you can set up Out of Office replies for Microsoft 365, Exchange, Exchange (Hybrid), and Outlook.com accounts. To set up out of the office replies, tap Settings, tap your account, tap Automatic Replies, and then toggle the switch on. You can:

Create an "out of office event" on your calendar in new Outlook. In Calendar, on the Home tab, select New Event. Add a title for the event, then select the start and end dates. To block out an entire day (or days), slide the All day toggle on. In the Options group, select Busy, then choose Out of office from the drop-down. Select Save.

Set up an out of office status and message to let your teammates know you're not working or on vacation. When teammates send you a chat message, they'll see your out of office reply and know you're unavailable. Your out of office status will also sync with automatic replies in your Outlook calendar.

You can send automatic (Out of Office) replies from Outlook when you want to let people know that you won’t be responding to their email messages right away. Note: Outlook for Mac does not support automatic replies for Gmail, Yahoo!, or other POP or IMAP accounts.